1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Fruitville Teachers Bonnie Mitchell and Laurie Butler - "Reading, Writing and Rhyming" project with the Kennedy Center for Performing Arts - Gary Norris & Laura Kingsley

Recognition of Roy Pinchin, Computer Systems Analyst, by the Florida Department of Health for the Syndromic Surveillance Project--Best Practice Award-- Sherri Reynolds and Linda Glover

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

N/A

Recommendation
N/A


Minutes: 

Superintendent Gary Norris thanked the Board for the wonderful opportunity to serve as the Board's Superintendent for the past four years. 

Board Chair Kathy Kleinlein; Vice-Chair, Caroline Zucker; Shirley Brown and Frank Kovach thanked Superintendent Norris for his dedication and hard work to Sarasota County and the students and wished Superintendent Norris all the best.  Due to illness Carol Todd was absent.

 

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: None

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

Motions:
That the Board approves the corrections to the Consent Agenda.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

Motion Minutes: 

Add Addenda 2 to the Personnel Report

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

That the April 15, 2008, (Regular Board Meeting), May 6, 2008, (Construction Update Workshop), and May 6, 2008, (Regular Board Meeting) minutes be approved.

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: May 20, 2008 Regular Board.pdf
Attachment: May 20, 2008 Addendum 1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate May 20.pdf

GENERAL ITEMS

9. DEDICATION OF PROPERTY TO CITY OF NORTH PORT

Description
In 2007, the School District received two lots from the City of North Port that were located in the middle of the site needed to construct School "I".  As part of the purchase, the School District agreed to dedicate to the City the areas needed for drainage and road right-of-way for the realignment of Acosta Avenue and the realignment of the New London Waterway (as shown on Sheet 5 of the plat in the attachment), along with the area for the lift station (as shown on Sheet 4 of the plat in the attachment).

Recommendation
That the School Board of Sarasota County dedicate certain parcels of land originally purchased for School "I" as identified in the attached resolution.

Attachment: resolution 2.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF ADDENDUM I TO THE CURRENT CONTRACT BETWEEN DAVID R. VOSS ASSOCIATES, INC. DBA VOSS & ASSOCIATES AND THE SCHOOL BOARD OF SARASOTA COUNTY, AUGUST 7, 2007 THROUGH JUNE 30, 2008

Description

Additional special project to provide assistance to Booker Middle in response to enrollment issues.  This project is designed to promote Booker Middle School to parents of 5th graders, administrators, guidance counselors, 5th grade teachers, arts organizations, elementary art, music and dance teachers, and parents of current students.  

Direct mail postcard to 5th grade parents (concept development, writing, production administration, and graphic design)

New brochure production costs (concept development, writing, production administration, graphic design, and photography @ 6 locations with the school)

Direct mail postcard to parents of current students (concept development, writing, production administration, and graphic design)

Filming, editing and production of interactive DVD

Production costs of printing all print materials above

Recommendation
That the Addendum I to the current contract between David R. Voss Associates, Inc. dba Voss & Associates and the School Board of Sarasota County, August 7, 2007 through June 30, 2008 be approved.

Attachment: ADDENDUM I to Voss contract.pdf

11. APPROVAL OF AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE PRINCETON REVIEW, INC., TO CONTINUE THE ONLINE SARASOTA COUNTY PLANNING TOOL (SCPT) FORMATIVE ASSESSMENT PROGRAM IN 2008-2009

Description

The district's current online formative assessment program, the SCPT, serves as the assessment tool to monitor student progress in grades 2-12 in reading and mathematics, and grades 2-8 & 11 in science.  In 2005-06, the district entered into a 3-year contract with TPR for the development of standards-based benchmark assessments customized for Sarasota County and for the provision of the web-based platform and related functionalities for the online administration and reporting for the SCPT formative assessments. To continue the SCPT in 2008-09, the agreement with TPR will provide services and deliverables to include user licenses for all teachers and administrators to the online assessment center, the continued use of 78 custom benchmark tests, continued access to the item bank and mini-assessments used by teachers to create classroom assessments, and all data analysis and reporting features.

Recommendation

That the agreement with The Princeton Review, Inc., to provide the online SCPT formative assessment from July 1, 2008 through June 30, 2009 be approved as presented.

Attachment: SARASOTA FL Formative Asses.pdf (Confidential Item)

12. AGREEMENT FOR SALE AND PURCHASE OF REAL ESTATE

Description

This action authorizes a contract to purchase a 15-acre parcel on which the district will construct a 600-student technical high.  The parcel is adjacent to Manatee Community College and within the bounds of the future Town Center of the West Villages development.  Prior to closing, the district will reach agreement with MCC regarding vehicular access, pedestrian linkages, maintenance of shared roadways, utilities, and similar issues.

Recommendation
That the Board approve the attached Agreement for Sale and Purchase of Real Estate for the purchase property from Fourth Quarter Properties XXXII, LLC, for the sum of $1,650,000.

Attachment: School Board - Fourth Quart.pdf

GRANTS

13. APPROVAL OF THE INTERNATIONAL PUPPETRY AND LITERATURE PUBLICATION GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR RIVERVIEW HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will explore and research a variety of puppets in many cultures for students in Visual and Theater Arts.

Recommendation
That the School Board of Sarasota County approve the International Puppetry and Literature Publication grant application.

Attachment: IntPuppertryGAF 5-20-08.pdf

14. APPROVAL OF THE EDUCATION FOR HOMELESS CHILDREN AND YOUTH GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL SARASOTA COUNTY SCHOOLS

Description
COMPETITIVE: Grant funds in the amount of $98,000 will continue YMCA contracted services to provide case managers to serve as "Homeless Liaison" between the School Board, community agencies/shelters and targeted homeless children and their families.

Recommendation
That the School Board of Sarasota County approve the Education for Homeless Children and Youth grant application.

Attachment: EduHomelessChildren&YouthGAF 5-20-08.pdf

15. APPROVAL OF THE SAFE AND DRUG FREE SCHOOLS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDCUATION FOR ALL SARASOTA COUNTY SCHOOLS

Description
ENTITLEMENT: Grant funds of $118,973 will comply with federal regulations and promote tobacco, alcohol, other drug and violence prevention as well as promoting character education.

Recommendation
That the School Board of Sarasota County approve the Safe and Drug Free Schools grant application.

Attachment: SDFS GAF 5-20-08.pdf

16. APPROVAL OF THE CARL D PERKINS POSTSECONDARY PROGRAM GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR SECONDARY STUDENTS IN CAREER AND TECHNICAL EDUCATION

Description
COMPETITIVE: Grant funds of $59,558 will serve to improve the academic and technical skills of students participating in career and technical education programs.

Recommendation
That the School Board of Sarasota County approve the Carl D. Perkins Postsecondary Program grant application.

Attachment: PostsecPerkins GAF.pdf

17. APPROVAL OF THE TITLE I PART C MIGRANT EDUCATION PROGRAM TO THE FLORIDA DEPARTMENT OF EDUCATION FOR MIGRANT STUDENTS IN ALL SARASOTA COUNTY SCHOOLS

Description
ENTITLEMENT: Grant funds in the amount of $13,859.72 will fund services for migrant students and their families.

Recommendation
That the School Board of Sarasota County approve the Title I, Part C, Migrant Education Program grant application.

Attachment: Title I PartC GAF.pdf

18. APPROVAL OF THE TITLE III PART A ENGLISH LANGUAGE ACQUISITION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ESOL STUDENTS IN ALL SCHOOLS

Description
ENTITLEMENT: Grant funds of $315,170.96 will support increasing the English language proficiency of our English Language Learner students and to support parental involvement in the education of their children.

Recommendation
That the School Board of Sarasota County approve the Title III, Part A, English Language Acquisition grant application.

Attachment: Title III PartA GAF.pdf

19. APPROVAL OF THE METAMORPHOSIS THE ART AND SCIENCE OF CHANGE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BAY HAVEN SCHOOL

Description
COMPETITIVE: Grant funds in the amount of $3,216.28 will create an opportunity for students to see that many areas of scientific study require skills that are also used in the visual arts.

Recommendation
That the School Board of Sarasota County approve the Metamorphosis: The Art and Science of Change grant application.

Attachment: MetamorphosisGAF.pdf

20. APPROVAL OF THE READING FIRST GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THREE ELEMENTARY SCHOOLS

Description
CONTINUATION:  Grant funds of $148,575 will provide professional development opportunities and help pay for Reading Coaches at Alta Vista, Emma E. Booker, and Tuttle Elementary Schools.  This is the sixth and final year of funding for this program.

Recommendation

That the School Board of Sarasota County approve the Reading First Grant application.

Attachment: ReadingFirst GAF.pdf

21. APPROVAL OF THE 21ST CENTURY COMMUNITY LEARNING CENTER GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR NORTH COUNTY SCHOOLS

Description
CONTINUATION: Grant funds of $740,000.00 provides funding for after school and summer remediation and enrichment programs for students and their families in Title I eligible schools.  Eligible schools: Alta Vista, Gocio, Tuttle, Emma E. Booker, and Booker Middle.

Recommendation
That the School Board of Sarasota County approve the 21st Century Community Learning Center North grant application.

Attachment: 21stCCLC NorthGAF.pdf

22. APPROVAL OF THE 21ST CENTURY COMMUNITY LEARNING CENTER GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR SOUTH COUNTY SCHOOLS

Description
CONTINUATION: Grant funds of $416,000.00 provides funding for after school and summer remediation and enrichment programs for students and their families in Title I eligible schools.  Eligible schools: Englewood, Glenallen, Toledo Blade, and Heron Creek Middle.

Recommendation
That the School Board of Sarasota County approve the 21st Century Community Learning Center South grant application.

Attachment: 21stCCLC SouthGAF.pdf

EXPULSIONS

23. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 07-244

Description

School Board Policy 5.34 (4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized program.  This student is being placed in North Port High School.

Recommendation
That Expulsion Case No. 07-244 be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 07-244.pdf (Confidential Item)

24. APPROVAL OF EXPULSION CASE NO. 08-298

Description
On March 11, 2008, the student listed in Expulsion Case No. 08-298, violated School Board Policy 5.32 (1)(j), Possession, Use or Sale of Controlled Substance.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 08-298, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session and the entire 2008-2009 academic year. 

Attachment: EXPULSION CASE NO 08-298.pdf (Confidential Item)

25. APPROVAL OF EXPULSION CASE NO. 08-227

Description

The student listed in Expulsion Case No. 08-227, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 1, 2008, the student listed in Expulsion Case No. 08-227, violated School Board Policy 5.34 (1)(e)(g), Fighting.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until December 19, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-227, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until December 19 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-227.pdf (Confidential Item)

26. APPROVAL OF EXPULSION CASE NO. 08-300

Description

The student listed in Expulsion Case No. 08-300, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 4, 2008, the student listed in Expulsion Case No. 08-300, violated School Board Policy 5.32 (1)(j), Possession, Use, or Sale of Controlled Substance.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-300, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session and the entire 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-300.pdf (Confidential Item)

27. APPROVAL OF EXPULSION CASE NO. 08-211

Description

The student listed in Expulsion Case No. 08-211, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 4, 2008, the student listed in Expulsion Case No. 08-211, violated School Board Policy 5.34 (1)(d), Vandalism.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until February 20 of the 2008-2009 academic year.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-211, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until February 20 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-211.pdf (Confidential Item)

28. APPROVAL OF EXPULSION CASE NO. 08-113

Description

The student listed in Expulsion Case No. 08-113, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On November 7, 2007, the student listed in Expulsion Case No. 08-113, violated School Board Policy 5.34 (1)(e)(g), Fighting.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 4, of the 2008-2009 academic year.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-113, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until January 4 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-113.pdf (Confidential Item)

MATERIALS MANAGEMENT

29. APPROVAL TO PURCHASE OFFICE AND CLASSROOM FURNITURE ON STATE CONTRACT

Description
The Materials Management Department requests permission to purchase office and classroom furniture from the Hon Company on the State of Florida Furniture Contract, #425-001-06-1.  Consolidating purchases under this agreement will result in additional discounts ranging from 5% to 17%.  The funds for these purchases are contained in the capital budgets for new construction and individual cost center budgets.

Recommendation
That the purchase of furniture from The Hon Company, in an amount not to exceed $500,000.00, be approved for purchase.

Attachment: AgdPurOfficeClassroomFurniture 5-20-08.pdf

30. APPROVAL TO AWARD BID #8123 FOR FUMIGATION SERVICES

Description
Bids to provide 'Fumigation Services' were received from three vendors on April 29, 2008.  The bids of Haskell Termite & Pest Control, Inc., as a primary vendor and Pestguard Fumigating, Inc., as a secondary vendor were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Haskell Termite & Pest Control, Inc., as a primary vendor and Pestguard Fumigating, Inc., as a secondary vendor, to provide 'Fumigation Services' in an amount not to exceed $75,000.00, be approved for award and purchase.

Attachment: Fumigation8123Rec.pdf

31. APPROVAL TO AWARD BID #8099 FOR GYMNASIUM INSPECTION AND REPAIRS

Description
Bids to provide 'Gymnasium Inspection and Repairs' were received from eight vendors on April 22, 2008.  The bid of Southeastern Surfaces and Equipment was the best overall low bid utilizing a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Southeastern Surfaces and Equipment, to provide 'Gymnasium Inspection and Repairs' in an amount not to exceed $300,000.00, be approved for award and purchase.

Attachment: GymnasiumInspectionAndRepairs8099Rec.pdf

32. APPROVAL TO AWARD BID #8058 FOR SECURITY SYSTEM INSTALLATION, REPAIR, PARTS AND CONSUMABLE SUPPLIES

Description

Bids to provide 'Security System Installation, Repair, Parts and Consumable Supplies' were received from fourteen vendors on April 24, 2008.  The bids of Accu-Tech Corporation, Anixter, Inc., EK Ekcessories, Inc., Graybar Electric, Silmar Electronics, Inc., SureView Systems, US Tech, Inc., and Vision Database Systems for parts and consumable supplies and COMCO as primary and Integrated Services Corporation as secondary vendor for installation and repair services were the best bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating and capital budgets allocated for the Safety and Security/School Police Department, Network Services Department and Facilities Services Department.

Recommendation
That the bids of Accu-Tech Corporation, Anixter, Inc., EK Ekcessories, Inc., Graybar Electric, Silmar Electronics, Inc., SureView Systems, US Tech, Inc., Vision Database Systems, COMCO and Integrated Services Corporation, to provide 'Security System Installation, Repair, Parts, and Consumable Supplies', in an amount not to exceed $1,750,000.00, be approved for award and purchase.

Attachment: SecuritySysPts8058RecRevise.pdf

FACILITIES

33. APPROVAL OF THE 2008/2009 FACILITY RENTAL FEES

Description

In accordance with School Board Policy 9.30, the rental fee schedule for School Board owned facilities must be approved by the School Board.  The rental fees have been updated to reflect the current costs of operation for each site.  The pricing set point for each building has been developed to recoup all costs associated with the rental of that facility.

Recommendation

That the School Board approves the 2008/2009 Facility Rental Fees.

Attachment: Rental Charts for Profit Gr.pdf
Attachment: Rental Charts nonprofit.pdf

CONSTRUCTION

34. APPROVAL OF AN EXCLUSIVE AND A NON-EXCLUSIVE UTILITY EASEMENT AT SUNCOAST POLYTECHNICAL HIGH SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND SARASOTA COUNTY, FLORIDA

Description
These easements will provide for the operation and maintenance of a sanitary sewer lift station and will also provide for the operation and maintenance of the force main and first adjacent manhole to the lift station.  These easements have been approved by the School Board attorney.

Recommendation
That the Exclusive and the Non-Exclusive Easement at Suncoast Polytechnical High School between the School Board of Sarasota County, Florida, and Sarasota County, Florida, be approved as presented.

Attachment: BAIenc5-20-08SPHS-Excl&NonExclEasement.pdf

35. APPROVAL OF A NON-EXCLUSIVE ACCESS EASEMENT AT SUNCOAST POLYTECHNICAL HIGH SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND SARASOTA COUNTY, FLORIDA

Description
This easement will provide an easement for access to the sanitary sewer lift station for operation and maintenance.  This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Access Easement at Suncoast Polytechnical High School between the School Board of Sarasota County, Florida, and Sarsaota County, Florida, be approved as presented.

Attachment: BAIenc5-20-08SPHS-AccessEasement.pdf

36. APPROVAL OF CASTALDI APPLICATION FOR VENICE HIGH SCHOOL

Description

The Florida Department of Education (DOE) requires that a Castaldi analysis be completed and an application submitted to them prior to a school district removing a building from the Florida Inventory of School Houses (F.I.S.H.) list for demolition.  A copy of this large document is available for review at the Board members' office.

Recommendation
That the Castaldi application to Florida Department of Education for Venice High School be approved as presented.

37. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) total a reduction of $7,485,814.68 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc5-20-08CSD-CO.pdf

FINANCE

38. RENEWAL OF AGREEMENT FOR WORKERS' COMPENSATION CLAIMS SERVICES

Description
This agreement will extend the expiring service agreement with Comp Options Insurance Company, Inc., effective July 1, 2008, for up to five (5) years and guarantee the service fees through June 30, 2013.  The fees are paid through the Self-Insurance Fund.

Recommendation
That the service agreement renewal between the School Board of Sarasota County, Florida, and Comp Options Insurance Company, Inc., for workers' compensation claims services be approved as presented.

Attachment: Comp Options Renewal Eff 7_01_08.pdf
Attachment: CompOptions_contract SBSC 7_01_08.pdf

39. RENEWAL ADDENDUM FOR THIRD PARTY LIABILITY CLAIMS ADJUSTING SERVICES AGREEMENT

Description
This addendum will extend the expiring service agreement with Johns Eastern Company, Inc., effective July 1, 2008, for up to five (5) years and guarantee the adjusting fees through June 30, 2013.  The fees are paid through the Self-Insurance Fund.

Recommendation
That the service agreement renewal addendum between the School Board of Sarasota County, Florida, and Johns Eastern Company, Inc., for third party liability adjusting services be approved as presented.

Attachment: JECO Renewal Eff 7_01_08.pdf
Attachment: SCSB_JECO 7_01_08 Addendum.pdf

40. CORRECTED PAY DATE CALENDAR FOR 2008-2009 FISCAL YEAR

Description

Error on original calendar stated 1st Pay 10 month (186 & 196 day employees) was August 15th.  Their first pay for 2008-09 fiscal year is August 29th.

Original calendar also stated that 1st Pay 11 month was August 29th.  Their first pay is August 15th.

Recommendation
That the corrected calendar be approved as presented.

Attachment: Pay from and to dates Calendar 0809.pdf

TRANSPORTATION

41. APPROVAL OF REQUEST TO PURCHASE TWENTY-SEVEN SCHOOL BUSES

Description

This purchase is a direct replacement of twenty-two (22) regular a/c school buses and five (5) a/c lift buses in accordance with the thirteen (13) year replacement cycle and approved in the 2007-2008 capital Transportation budget.

Replacement will be twenty-seven (27) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit child safety.

Recommendation

That the purchase of twenty-seven (27) new buses to replace twenty-seven (27) buses on the scheduled thirteen (13) year replacement cycle be approved as presented.

42. APPROVAL OF AUTHORIZATION TO ADVERTISE AMENDED NOTICE OF TAX

Description

School districts are required to publish an Amended Notice of Tax for School Capital Outlay if there are any amendments to the previously advertised and adopted Notice of Tax for School Capital Outlay.  The advertisement provides a listing of new projects to be funded and provides notice to citizens as to the public hearing date, which "shall be held not less than 2 days nor more than 5 days after the day the advertisement is first published" per Section 200.065(10)(b), Florida Statutes.

The District will be bringing forward a Capital Projects Fund Budget Amendment on June 3, 2008, adding new projects that will be funded using Local Capital Improvement (Two-Mill) Taxes.  Pursuant to the above-referenced statute, the District will be advertising in the local newspaper an Amended Notice of Tax on Saturday, May 31, 2008.

Recommendation
That the School Board of Sarasota County approve the advertisement of Amended Tax Notice as presented.

Attachment: Amended Tax Notice - Capital.pdf

Motions:
That the School Board of Sarasota County approve the advertisement of Amended Tax Notice as presented.	- PASS
Vote Results
Motion: Shirley Brown
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

43. APPROVAL TO ADVERTISE NEW POLICY, 7.102, DEBT MANAGEMENT

Description

The purpose of this policy is to establish guidance for incurring and managing the debt of the School District. Such debt includes short-term and long-term obligations incurred by the School Board and any associated financing entities.

Recommendation
That the Board approve to advertise a new policy, 7.102, for debt management.

Attachment: Policy 7.102.pdf

Motions:
That the Board approve to advertise a new policy, 7.102, for debt management.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Frank Kovach
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

44. APPROVAL TO ADVERTISE THE CHANGE TO SCHOOL BOARD POLICY 9.70, RELATIONS WITH GOVERNMENTAL AUTHORITIES

Description
The proposed change links this policy with the Board's approved educational specifications and clarifies the circumstances under which the Board would consider deviation from that educational specification, specifically the need for commitment by the community.

Recommendation
That the Board approve the advertisement of a change to School Board Policy 9.70, Relations with Governmental Authorities as presented.

Attachment: Ed Spec Flex 2.pdf

Motions:
That the Board approve the advertisement of a change to School Board Policy 9.70, Relations with Governmental Authorities as presented.	- PASS
Vote Results
Motion: Shirley Brown
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

45. ACCEPTANCE OF GUARANTEED MAXIMUM PRICE PROPOSAL AND APPROVAL OF CONTRACT FOR CONSTRUCTION FOR THE ELEMENTARY SCHOOL "I" - PHASE 2: GENERAL SITEWORK & BUILDING CONSTRUCTION PROJECT

Description
Under the terms of the 12/11/2007 (Item #36) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Jon F. Swift, Inc. for the Elementary School "I" - Phase 2: General Sitework and Building Construction project.  As indicated, the 12/11/2007 agreement included pre-construction and bidding services only.  This contract is being negotiated in two (2) phases in order for the project to remain on schedule for an August 2009 school opening.  The Contract for Construction for Phase 1: Site Clearing and Swale Relocation of the project was Board approved on 2/19/2008 (Item #28).  This Contract for Construction is only for Phase 2: General Sitework and Building Construction of the project.  This contract was negotiated on 5/7/2008, and this contract amount is $19,547,713.00.  This contract, which is the standard document utilized for all of the District's construction contracts, is available for review at the Construction Services Department.  The School Board attorney has approved the use of this GMP proposal acceptance form and contract.  Funds for this contract are available in the project budget.

Recommendation
That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction of Phase 2: General Sitework and Building Construction for the Elementary School "I" project be approved as presented.

Attachment: BAIenc5-20-08ElemI-Ph2GMP+CFC.pdf

Motions:
That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction of Phase 2: General Sitework and Building Construction for the Elementary School "I" project be approved as presented.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

46. APPROVAL OF THE NEW JOB DESCRIPTION FOR EXCEPTIONAL STUDENT EDUCATION SECONDARY TRANSITION TEACHER

Description

The new job description for Exceptional Student Education Secondary Transition Teacher is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Exceptional Student Education Secondary Transition Teacher.

Attachment: Job 324 - ESESecondaryTransitionTeacher.pdf

Motions:
That the School Board of Sarasota County approve the new job description for Exceptional Student Education Secondary Transition Teacher.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Frank Kovach
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

47. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Board Vice-Chair Caroline Zucker stated she was asked by the incoming President of the Florida School Board Association (FSBA) to be Vice-Chair for the Advocacy Committee for the state.  Sixty-seven districts are members of FSBA.  Whenever there is an opportunity to have a voice in the decision that is made it gives added strength.

Board Chair Kathy Kleinlein stated that she was asked by FSBA to be a part of the redesign of their programs.

Board member Frank Kovah stated over the last several years he has put a lot of pressure on Business Support to become more efficient and reduce cost.  Chief Operating Officer Scott Lempe and Frank Kovach went on a field trip and visited Food Services, Transportation, Security, Woodland Middle School, new site for Elementary School "I", spent time and discussed with Long Range Planning Director Ken Marsh about planning and the highlight was the new Riverview High School.  Frank Kovack thanked Scott Lempe for taking the time and effort in arranging the field trip and interact with all the district staff.  Mr. Kovach stated he was extremely impressed with the level of service being provided and the commitment around the district to do everything they can do to become more efficient and working harder.  Mr. Kovach stated he saw the dedication to change and thanked everyone.   

48. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 3:26 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on May 20, 2008, and approved at the regular Board meeting on June 3, 2008.